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Dear IEEE Conference Organizers,
The IEEE Conferences Committee recognizes that many conferences in our IEEE conference portfolio are looking for an effective alternative to holding live events during the COVID-19 pandemic. Many are looking to virtualize as an excellent option to continue to serve their communities; their authors, presenters, attendees, sponsors and exhibitors. While IEEE Meetings, Conferences and Events has been working one-on-one with the organizers since the beginning of February, there is a clear need for wider dissemination of their experience and knowledge to a larger community.
In service of this and in order to support our IEEE Conferences Community as they look to translate a planned event to a virtual one, I am pleased to share with you a set of online virtual event resources we have developed. These resources provide overall guidance and provide the organizers with a framework for transitioning their in-person event to the virtual environment.
Also included is an introductory guide, a list of key considerations, and an FAQ section. Topics covered include stakeholder consensus-building, technology considerations, participant engagement, and technical program modification, to name just a few.
Full resources available on IEEE CEE Website
Kind regards,
Bin Zhao
Chair, IEEE Conferences Committee